Location: Camp Hill, PA
Reports To:
COO / Principal-in-Charge
Responsibilities:
A position of confidence working with the Senior Management of the Firm within the context of a branch office. Responsible for local and corporate work items involving contracts, budgets, personnel, and policy.
Supports company operations by maintaining office systems, equipment, supplies, and space; assists with the design of filing, storage, and retrieval systems; assists with defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Provides principal administrative support to the COO and in some cases, to the subordinate staff. Maintains a close and highly responsive relationship with the Principal-in-Charge and staff. Works fairly independently, receiving a minimum of detailed supervision and guidance.
Provides administrative and office support to other areas of the firm, including the project team.
Manager of Camp Hill Location
- Primary vendor contact – Landlord, maintenance, supplies, janitor, etc.
- Interact with Accounting for Accounts Payable and Receivable.
- Prepare DELTEK invoices using Interactive Billing in conjunction with Project Managers.
- Answer phones, and screen calls.
- Attend to incoming and outgoing mail.
- Maintain Camp Hill project and administrative files.
- Assists COO in developing corporate and office budgets and monitoring them.
- Assists COO with writing assignments for corporate policy materials.
- Assists COO with special accounting/budget-related projects.
Member of Marketing Team
- Screen publications for potential opportunities.
- Assists COO and PMs with SOIs, Proposals, and Marketing Materials.
- Populate DELTEK CRM (Client Relationship Management) Info Centers for Camp Hill Marketing efforts. Run reports as requested.
- Assist in developing proposal materials for Camp Hill and assist other offices when needed.
- Participate in Corporate Marketing Teleconference and assist in moving marketing efforts forward.
Human Resources
- Orient new hires to the company’s standard policies.
- Maintain all records of training, skills, and experience.
- Maintain personnel files.
- Review the QMS Objectives and requirements included in the Quality Manual with all new employees.
Education:
High School Diploma or Equivalent
An associate’s degree or higher in Business Administration or related field is a plus.
Experience:
- Two years in office management preferred.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
Special Skills:
Proficient in the use of Microsoft Office – Word, Excel, Outlook, internet use, etc.
Familiarity with project management software (ECMS, Deltek, etc)
Other Duties and Responsibilities:
Other duties as assigned.
Resumes to:
C C Johnson & Malhotra, P.C.
Attn: G. Joseph
9210 Corporate Blvd, Suite 370
Rockville, MD 20850
Fax: (240) 683-6650