Office Manager

Location: Camp Hill, PA

Reports To:

COO / Principal-in-Charge

Responsibilities:

A position of confidence working with the Senior Management of the Firm within the context of a branch office.  Responsible for local and corporate work items involving contracts, budgets, personnel, and policy.

Supports company operations by maintaining office systems, equipment, supplies, and space; assists with the design of filing, storage, and retrieval systems; assists with defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Provides principal administrative support to the COO and in some cases, to the subordinate staff.  Maintains a close and highly responsive relationship with the Principal-in-Charge and staff.  Works fairly independently, receiving a minimum of detailed supervision and guidance.

Provides administrative and office support to other areas of the firm, including the project team.

Manager of Camp Hill Location

• Primary vendor contact – Landlord, maintenance, supplies, janitor, etc.
• Interact with Accounting for Accounts Payable and Receivable.
• Prepare DELTEK invoices using Interactive Billing in conjunction with Project Managers.
• Answer phones, and screen calls.
• Attend to incoming and outgoing mail.
• Maintain Camp Hill project and administrative files.
• Assists COO in developing corporate and office budgets and monitoring them.
• Assists COO with writing assignments for corporate policy materials.
• Assists COO with special accounting/budget-related projects.

Member of Marketing Team

• Screen publications for potential opportunities.
• Assists COO and PMs with SOIs, Proposals, and Marketing Materials.
• Populate DELTEK CRM (Client Relationship Management) Info Centers for Camp Hill Marketing efforts. Run reports as requested.
• Assist in developing proposal materials for Camp Hill and assist other offices when needed.
• Participate in Corporate Marketing Teleconference and assist in moving marketing efforts forward.

Human Resources

• Orient new hires to the company’s standard policies.
• Maintain all records of training, skills, and experience.
• Maintain personnel files.
• Review the QMS Objectives and requirements included in the Quality Manual with all new employees.

Education:

High School Diploma or Equivalent

An associate’s degree or higher in Business Administration or related field is a plus.

Experience:

• Two years in office management preferred.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Special Skills:

Proficient in the use of Microsoft Office – Word, Excel, Outlook, internet use, etc.

Familiarity with project management software (ECMS, Deltek, etc)

Other Duties and Responsibilities:

Other duties as assigned.

Fax: (240) 683-6650

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